Position Title: Associate Registrar

Department: Collections & Exhibitions

Reports to: Senior Registrar

Classification: Full-time, Exempt

Position Summary

The Associate Registrar is responsible for the coordination of exhibitions and loans to and from the Museum, as well as the care, movement and documentation of artworks from the permanent collection.

Duties & Responsibilities

  • Arrange and oversee all aspects of fine art packing and shipping of loans to and from the museum for exhibition and temporary loan; make courier arrangements ensure loan and insurance documentation is in order; prepare applications for US Federal Indemnity and Immunity from Judicial Seizure.
  • Liaise with the Gallery Designer to coordinate and implement installation and deinstallation schedules.
  • Coordinate outgoing loans including arrangements for framing, packing, shipping, mount-making, and conservation; prepare loan agreements, transportation documents; and condition reports.
  • Prepare and monitor budgets for exhibitions and collection rotations
  • Courier artworks both nationally and internationally; act as an ambassador for the Museum.
  • Willingness to work out of hours to receive art shipments and assist with installations.
  • Oversee access, storage, preservation, and conservation of diverse museum collections in storage and on display. Monitor environmental conditions in all storage areas and galleries.
  • Follow Transportation Security Administration (TSA) requirements to maintain Museum certification.
  • Perform condition reports and liaise with art conservators when required.
  • Liaise with curators, appraisers and scholars to encourage research and ensure accessibility of the collection. 
  • Keep art storage vaults and installation areas clean and orderly for efficiency and the safety of personnel and art objects.
  • Work with Museum art technicians to professionally handle, pack and unpack, transport, store, install, and de-install artwork of all types according to museum standards.
  • Oversee the documentation of gifts, purchases, bequests and estate objects designated for the collection, as well as deaccession.
  • documentation and procedures in accordance with American Alliance of Museum (AAM) guidelines. Assign numbers and physically mark each object if appropriate. Assign storage locations. Assist in the development of collection management policies.
  • Initiate and participate in periodic inventory checks. Maintain accurate location records.
  • In conjunction with the Senior Registrar, assist in preparation and management of annual budget.
  • Assist in preparing the physical review of objects under consideration at each Collections Management meeting. 
  • Answer inquiries about the collection from other museums, scholars, students, donors, lenders, the public and Museum staff. 
  • Follow AAM guidelines and Museum Policy to determine and implement best practices and ethics for Museum Registration.
  • Periodically attend related professional conferences and/or workshops.
  • Attend institutional meetings and perform other tasks as required.


  • Bachelor’s degree with emphasis in art history, museum studies, or related field.
  • Minimum three years of art museum registration experience including major international loan exhibitions.
  • Candidate must be highly organized, detail-oriented, and possess strong communication skills, both oral and written. 
  • Thorough knowledge of and efficient mastery of software and databases including applications such as Microsoft Office, Outlook, Adobe Photoshop, and collections management database systems.
  • Familiarity with basic conservation concepts, procedures and terms. Skill and awareness concerning the sensitive handling of works of art, including current best practices in packing, crating, and transportation of objects.
  • Ability to prioritize and work calmly under pressure.

Physical Demands:

  • 60-80% time spent sitting at the computer.
  • Some carrying and lifting up to 25 pounds.
  • Ability to use small tools.

Work Environment:

  • Office space shared.
  • Noise level ranges from quiet to moderately noisy.


If interested, please submit cover letter and resume to: resumes@sdmart.org, or mail to: The San Diego Museum of Art, Attention: Human Resources, PO Box 122107, San Diego, CA 92112.

The San Diego Museum of Art is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of sex, race, religion, color, national origin, disability, protected medical condition, marital status, age, sexual orientation, gender, gender identity, gender expression, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state or local law.