Department:                Curatorial Affairs

Reports To:                 Deputy Director for Curatorial Affairs

Classification:             Full-Time, Non-Exempt

Position Summary

The Curatorial Administrator assists the Deputy Director in the daily running of the Curatorial Department. This includes calendaring, exhibition organization, Rights and Reproductions administration, preparing agendas, loan administration, and correspondence.

Duties and Responsibilities

Support Deputy Director:

  • Schedule meetings; screen calls; ensure Deputy Director emails are followed up as needed.
  • Create purchase orders and process payments for exhibition fees and contracts and process invoices to participating institutions.
  • Prepare agendas, take minutes, and provide reports for Collection Committee meetings.
  • Share loan requests and exhibition proposals at Curatorial meetings.
  • Organize images for Deputy Director presentations. 
  • Enter checklists for Deputy Director exhibitions on database.

Curatorial Administration:

  • Transfer curatorial label texts to database.
  • Coordinate collection image requests; research rights and reproductions for works of art; secure images and copyrights; stay informed about copyright issues.
  • Coordinate incoming requests for loans of works of art and exhibition proposals and correspond with artists and institutions.
  • Create and maintain SDMA exhibition history records.
  • Prepare thank you letters to lenders and donors of works of art.
  • Maintain curatorial, donor and collector files.
  • Purchase supplies.
  • Organize travel, accommodation, and per diem for Deputy Director, artists, and senior representatives from lending institutions; collect VIP guests from airport.
  • Other duties as assigned.


  • Education: Bachelor’s degree in art history or related field. Two years in a curatorial support role, knowledge of copyright law and experience with rights and reproductions preferred.
  • Skills: The candidate must possess excellent organizational skills with keen attention to detail and strong communication skills. Computer proficiency on Microsoft Office (Word, Excel, PowerPoint) essential. Experience with collection databases such as Embark and Altru preferred. Must work well independently and with colleagues from all departments, as well as with board members, donors, and lenders.
  • Abilities: Ability to work some evening and weekend hours.

Physical Demands

  • 90% time sitting at computer.
  • Some carrying and lifting up to 25 pounds.
  • Daily walking which includes stairs.

Work Environment

  • Office space is shared.
  • Noise fluctuates between quiet and moderately noisy.

Salary: $25.00 per hour

DEADLINE: March 24, 2024

If interested, please submit cover letter and resume to, or mail to: The San Diego Museum of Art, Attention: Human Resources, Curatorial Administrator, P.O. Box 122107, San Diego, CA 92112.

The San Diego Museum of Art is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of sex, race, religion, color, national origin, disability, protected medical condition, marital status, age, sexual orientation, gender, gender identity, gender expression, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state or local law.