Department:                Curatorial Affairs and Education

Reports To:                 Deputy Director for Curatorial Affairs and Education

Classification:             Full-Time, Non-Exempt

Position Summary

The Curatorial Administrator assists the Deputy Director in the daily running of the Curatorial Department. This includes calendaring, exhibition organization, Rights and Reproductions administration, preparing agendas, loan administration, and correspondence.

Duties and Responsibilities

Support Deputy Director:

  • Schedule meetings; screen calls; ensure Deputy Director emails are followed up as needed.
  • Create purchase orders and process payments for exhibition fees and contracts and process invoices to participating institutions.
  • Prepare agendas, take minutes, and provide reports for Collection Committee meetings.
  • Share loan requests and exhibition proposals at Curatorial meetings.
  • Organize images for Deputy Director presentations. 

Curatorial Administration:

  • Exhibition organization: create spreadsheets for exhibition loans and follow through on correspondence.
  • Assist in the preparation of touring exhibition proposals and mailings to potential venues.
  • Transfer curatorial label texts to database.
  • Co-ordinate internal and external image requests; research rights and reproductions for works of art; secure images and copyrights; stay informed about copyright issues
  • Co-ordinate incoming requests for loans of works of art and correspond with borrowing institutions
  • Create and maintain SDMA exhibition history records.
  • Prepare thank you letters to lenders and donors of works of art.
  • Maintain curatorial, donor and collector files.
  • Purchase supplies.
  • Organize travel, accommodation, and per diem for Deputy Director, curators, educators, Docent Manger, artists, and senior representatives from lending institutions; collect VIP guests from airport.
  • Other duties as assigned.



  • Bachelor’s degree in art history or related field.
  • Two years in a curatorial support role, knowledge of copyright law and experience with rights and reproductions preferred.


  • The candidate must possess excellent organizational skills with keen attention to detail and strong communication skills.
  • Computer proficiency on Microsoft Office (Word, Excel, PowerPoint) essential.
  • Experience with collection databases such as Embark and Altru preferred.
  • Must work well independently and with colleagues from all departments, as well as with board members, donors, and lenders.


  • Ability to work some evening and weekend hours.

Physical Demands

  • Some carrying and lifting up to 25 pounds.
  • 90% time sitting at computer.
  • Daily walking to the Museum, which includes stairs and parking lots.

Work Environment

  • Office space is shared.
  • Noise fluctuates between quiet and moderately noisy.

If interested, please submit cover letter and resume to or mail to: The San Diego Museum of Art, Attention: Human Resources, P.O. Box 122107, San Diego, CA 92112.

The San Diego Museum of Art is committed to providing equal employment opportunity and will comply with all applicable federal, state, and local equal opportunity employment laws. The Museum prohibits discrimination against staff members or applicants on the basis of sex, race, religion, color, national origin, disability, protected medical condition, marital status, age, sexual orientation, gender, gender identity, gender expression, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law.