Position Title: Development Coordinator, Individual Giving
Department: Development and Membership
Reports to: Director of Development and Membership and Associate Director of Development
Classification: Full Time, Non-Exempt

Position Summary

Primary support to coordinate development activities and events related to annual fund (Museum Fund), major gift cultivation and donor stewardship. 

Provide administrative support for the Development department including written correspondence, events logistics, scheduling, phone calls and other administrative duties. 

Assist in the creation of materials and proposals for major gift donors. Serve as a contact to Development Committee of the Board of Directors, Board members, and major donors. Communication with donors includes phone, e-mail, and museum tours. 

Duties & Responsibilities

Development Administrative Duties

  • Assist with Museum Fund planning, communication, and execution.
  • Perform administrative functions for the Development staff including preparation of purchase orders, correspondence, proposals, copying, filing, mailing, faxing, and similar tasks.
  • Attend scheduled department meetings and record notes, create memos, and perform appropriate follow-up.
  • Support and assist with gift processing and generate appropriate acknowledgement letters for major gifts.
  • Perform data entry and generate reports, utilizing the Altru database, to record donor and prospect information, event information, ticketing, and other data pertinent to fundraising efforts.
  • Serve as a liaison to the Marketing department on development related marketing needs.
  • Other duties as assigned.

Development Events and Marketing Administrative Duties

  • Perform administrative functions for fundraiser events throughout the year: RSVP and logistical management, solicit gifts, assist with major gift proposals, track donations, create and send thank you letters including the following.
    • Art Alive
    • Private and small group exhibition tours
    • Art of Elan
    • Private home tours
    • Trustee and board related events
    • Sorolla Society (planned giving)
  • Responsible for managing email marketing (Mailchimp) for Museum Fund and development related events and activities.

Major Gifts and Planned Giving:

  • Under the guidance of the Associate Director of Development, help manage relationships with donors and prospects including research, cultivation, solicitation, and stewardship to ensure achievement of the department’s financial goals.
  • Assist both, the Associate Director of Development and the Director of Development and Membership, on prospect research and produce profiles for major gift solicitation purposes along with making updates in Altru.
  • Provide prospect and donor information to Development Managers and Senior Leadership prior to events.
  • Provide stewardship for donors: ensure donor acknowledgement letters are timely, coordinate “thank you” calls from the Executive Director and Director of Development, and work as a centralized contact for managing birthday cards and corresponding lists.
  • Assist Development Managers on accommodating major donors with special requests regarding tours and events.
  • Manage a portfolio of museum members and lower-level donors to upgrade on an as-needed basis.
  • Produce Trustee invoices create and send out.  Assist with follow up.
  • Manage communications for keeping major gift donors and Sorolla Society donors informed and engaged.



Communicate professionally and diplomatically. Manage multiple projects simultaneously and manage time effectively in a high-pressure environment. Proactively take ownership of assigned projects and meet deadline. Good judgment and decision-making abilities a must. Work effectively with a wide range of constituencies. Diplomacy and discretion required as well as a respect for and understanding of complex donor and Trustee relationships. Some evening and weekend hours required (4-6 times a month). A valid Driver’s License, insurance and be willing to use it on the job preferred.


The candidate must have excellent organizational skills.  The position requires solid writing skills with a keen attention to detail and strong interpersonal and communication skills. Tech-savvy and computer proficiency on Microsoft Office (Word and Excel) and development database (Altru preferred). Social media marketing, Mailchimp, and Adobe Photoshop experience plus.


Bachelor’s degree with two to four years of experience in non-profit fundraising or equivalent preferred.


Knowledge of the philanthropic community. Interest in the visual arts and knowledge in museums/nonprofit and marketing preferred.

Physical Demands:

  • Some carrying and lifting up to 50 pounds
  • 75% time spent sitting at the computer
  • Some traveling by car/some long distance traveling may be required
  • Daily walking required interior of facility

Work Environment:

  • Office space shared.
  • Noise level ranges from quiet to moderately noisy.


If interested, please submit cover letter and resume to: resumes@sdmart.org, or mail to: The San Diego Museum of Art, Attention: Human Resources, PO Box 122107, San Diego, CA 92112.

The San Diego Museum of Art is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of sex, race, religion, color, national origin, disability, protected medical condition, marital status, age, sexual orientation, gender, gender identity, gender expression, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state or local law.